Plan recurring Chinese translation under a master agreement. Separate forecast work from each order, source revisions, review, assets and return files.
View the file review example ↓The clauses that actually matter
A master service agreement sets the relationship. For each Chinese translation batch, a work order can identify the current file set, source revision, review scope, return format and delivery date. Record forecast demand separately from work that has actually been ordered.
For procurement planning, distinguish the agreement, the rate or service schedule, and the current work order. This article explains the project information to connect across them. It is not a model contract or a substitute for your procurement and legal review.
From reading to a project
Define each Chinese work order before the next batch
Recurring Chinese-document work order · made-up example
- Programme reference
- DEMO-PROGRAMME · identify the actual source language and Chinese script
- This batch
- Source edition / file list / agreed review and return-file scope
- Next decision
- Resolve open terminology and source changes with the named owner
- Handover
- Confirm delivery date, editable files and any agreed asset export
Review status: questions to confirm
Programme → batch scope
Separate the recurring relationship from the files, revisions and review required for the current order.
Question → decision owner
Record who resolves source changes, Chinese terminology and acceptance questions for that batch.
Delivery → reusable records
Agree the return set and any reference or asset export; do not assume every order includes the same reports.
Related published experience
SMIC (Semiconductor Manufacturing International)English ⇄ Chinese
Corporate reporting and disclosure documentation, delivered across successive annual cycles.
The SMIC record covers Chinese–English corporate reporting across successive annual cycles from 2014. It supports recurring-document experience, not evidence of a particular master agreement, rate schedule or the illustrated work order.
Identify the actual source language, Chinese script and recurring document families. Separate the current batch from forecast work; provide source editions, approved references, review and return-file requirements, decision owners and deadline. Discuss contractual terms with the appropriate procurement or legal owner.
Keep a recurring programme separate from this batch
An annual report, a product update and a new manual may sit under one supplier relationship while needing different source languages, review and return files. Name those differences in the order instead of assuming that the previous batch describes the next one.
For a fictional recurring manual programme, an order might identify revision C, the changed sections, matching approved Chinese revision B, and a list of diagrams. That is more useful for quotation than a forecast saying several manuals per month. The existing work-order card above shows the fields to discuss; do not treat it as an accepted order.
The published SMIC case records Chinese–English corporate reporting over successive annual cycles from 2014. It supports recurring-document experience, not the existence or wording of a particular MSA, rate schedule or asset-ownership arrangement.
Write down what happens to a source change
When a source file changes after work starts, identify the replacement edition, affected sections and the owner who approves the change. Ask for any effect on scope or schedule to be confirmed before treating the new attachment as part of the original order.
Separate a confirmed translation error from a new source instruction or a preference change. Link the issue to the source and Chinese passage, approved reference and requested correction. The technical query guide provides a working record; the agreement should establish who can decide and how an unresolved issue is escalated.
Agree any assessment coverage, acceptance criteria and correction process for the ordered work. A written quality report, independent review or asset export should appear in the scope when required; a recurring relationship does not automatically include every deliverable.
Make reference assets and file handling explicit
Identify which earlier Chinese files are approved references and whether a termbase or translation-memory export is available. Confirm ownership, permitted reuse, export format and handover scope with the appropriate owner. Do not assume that changing suppliers means losing all prior work, or that every internal working file is a contracted deliverable.
Raise any specific confidentiality, processing-channel or retention requirements before the relevant material is shared. Confirm who the arrangements cover and what the project needs. The confidentiality page explains how to discuss those requirements; it does not replace an agreed project arrangement.
For an initial quotation, provide the current file set and a realistic description of later batches. Name the source-question and Chinese-review contacts, and list required return files and dates. Commercial and legal terms can then be considered alongside a defined assignment rather than an unexplained volume forecast.